A smart PDF goes beyond the popularly known static document. Rather, it’s interactive, searchable, and editable for easy handling. It is also compatible with modern AI tools and workflows. A smart PDF should have structured text, embedded metadata, and selectable links that AI tools can analyze, extract from, and use.
However, typically a PDF was not designed to have these functionalities, and that’s why the iMyFone was designed. It provides a comprehensive suite of tools that lets you read, edit, search, and secure PDFs for optimal use and better work experiences.
But first…
What is iMyFone?
iMyFone is an editor that allows you to alter PDFs and move things around. It functions the way a Word processor would, but rather it performs all its functions without changing the PDF format of the file.
Features of iMyFone
1. PDF Editing
iMyFone has a PDF editing feature that allows edits as easily as a Word document does. PDFs are known for being set in stone and uneditable, however, iMyFone lets you switch out text, adjust formatting, and rearrange the document’s elements.
You can also add or remove background elements and watermarks. And it allows all this without converting the PDF to another format.
2. File Size Reduction
When sharing a PDF file, iMyFone provides a feature that compresses and reduces the file size for ease. Instead of going through the hassle of using third-party file compressors to achieve this, iMyFone.
This feature also serves two other purposes. First, the iMyFone compression algorithm will work seamlessly with PDFs created or edited within its environment. Potentially, this will lead to better quality retention.
Second, smaller files take up less space. This prevents storage issues from arising and the consequential computer performance issues.
3. E-signature
Fixing a signature to a document has gotten easier with iMyFone. It has a feature that lets you sign off documents without committing to a third-party tool.
4. Page Management
You can split, merge, rotate, delete, and reorder pages easily. This comes in handy when organizing reports or preparing documents for automation, and unlike typical PDFs, iMyFone gives you full control over layout and flow.
You can also adjust the page order of a PDF and extract specific pages.
4. Data Encryption
iMyFone takes data privacy seriously. It allows its users to apply password protection to PDFs. This prevents unauthorized access and sharing of confidential files.
5. PDF Conversion
If you do need to have a document in a different format, iMyFone can simplify the process with this feature.
Preparing Smart PDFs for AI Workflows
1. Start with Clean Editing
A key requirement for documents used in AI workflows is proper editing. This holds true irrespective of the dynamics of the workflow ( document summarization, data extraction, or chatbot training). Thankfully, iMyFone allows you to edit PDF content directly. You can remove unnecessary elements or add required elements like images.
This will ensure AI tools embedded in the workflow understand the context of your content. Simply download the application to get started:
2. Structure the Content Logically
Ensure the PDF content is well structured. This means dividing into sections using headings, bullet points, and spacing. iMyFone makes this process easy with its editing and page management features.
You can move things around and extract specific elements for further use. This process makes the content easy for AI tools to detect and work with.
3. Use Highlights and Comments
Use the highlight and tagging features to note content you want AI algorithms to prioritize. This is great for getting through workflows easily and speedily, you also generate work outputs faster. For instance, highlighting dates or action items in a PDF can help an AI tool quickly spot relevant data in a legal contract or meeting notes.
4. Use the Conversion Feature
iMyFone allows conversion of PDFs into formats like Word, Excel, or even plain text. Typically, these are formats that many AI tools prefer for processing. This is because Word, Excel ,and plain text formats have structures that are easily deciphered.
The key benefit of this is that the semantic information helps the AI understand the document’s organization and, thereafter, extract the needed data. Therefore, use this feature when the AI workflow you’re working with doesn’t accept PDFs directly.
5. Input the Final Document
After all the editing, formatting, and conversions have been done, feed the final version of the PDF or converted version (Word, Excel, or plain text) into your workflow. The AI algorithm will take over, activated by the necessary triggers, and will generate the desired output.
The Bottom Line
iMyFone is a great PDF editing tool, and is ideal for making smart PDFs that are easy to work with. It has a good range of features that make room for active interaction with PDFs. This brings a slew of benefits: ease of use, data extraction and management, and PDF editing. This significantly contrasts with the typical stoic and static PDF that is difficult to work with.
